Why Isatong

Since 1995 our focus has been on bringing clients the most comprehensive and custom tailored solutions to address your document scanning and document management needs.

For years, our goal has been to help organizations, large and small, manage their information more efficiently. We work closely with our clients to understand their unique business needs, analyze areas for improvement and help achieve operational goals, bringing them, Peace Of Mind, Going Paperless Seamlessly

  • Our Process: The key to the success of our solutions lies within our process. From the first call to ongoing support we help you plan for document management success.
  • Peace Of Mind: Transitioning from a paper based filing system to electronic document management can be a daunting task for many organizations. At Isatong_doc we’re here to help make the process manageable and minimize the impact on your day to day operations.
  • Guaranteed ROI: Simply put, your business will run more efficiently, more profitably and more securely with document scanning services, workflow automation and document management software.
  • Our Success: Read how we have partnered with some of our key Clients to deliver solution that lowers their operational cost and improves efficiency and reduce risk.

Our Process

Whether we’re installing a desktop scanner, converting millions of paper documents to digital images or rolling out a paperless office solution, we employ the same process to ensure your project is a success and we meet our goal of providing Peace Of Mind, Going Paperless Seamlessly

The First Time We Meet

The ultimate goal in our first meeting is to understand your current business objectives and initiatives in order to determine if there is a fit. We want to get to know your business and give you the opportunity to learn about ours. During the first meeting we’re more than happy to answer any questions you may have and walk you through our process.

Understanding Your Business Needs

During this phase, we perform an in-depth survey of your business needs in order to understand the fine workings of your current business processes to identify areas for improvement. This step allows us to collect the data required to develop a fair and customized proposal to help meet your goals. It can include surveying your paper files for scanning, tracing processes for workflow automation or simply understanding your scanning requirements. This step is 100% free of charge.

Survey Review

Once we’ve had a chance to compile the data, we’ll meet again to review our findings and recommended solutions. This step is designed to ensure we have both come to the same conclusions and that we’re working towards a common goal. Once we’ve come to an agreement, we can move on to the next step in the process.

Demonstration

After we’ve agreed on the survey findings and areas for improvement, we’ll develop a conceptual demonstration of the proposed solution. This could include sample scans, demo systems or hardware trials. Our goal here is to demonstrate understanding and help you visualize the end goal.

Implementation

Once we’ve agreed on the solution, our professional services or production teams will take the reins. Our expert staff will help make your goals a reality whether it’s installing your latest piece of hardware, deploying your document management solution or converting your back file of paper records to useful digital images.

On-Going Support

With Isatong_doc, the relationship never ends. Our support teams are always here to help anytime a question or issue arises. If you need assistance, just give us a call; we’re here to help, post-installation and beyond.

Peace of Mind

At Isatong_doc our goal is to provide our services to make you GO PAPERLESS SEAMLESSLY.

To a lot of organizations, transitioning from a paper-based filing system to an electronic document management solution can be a daunting task. It’s uncommon ground, and it’s a shift from a very physical media to an intangible and very conceptual solution. That’s where we come in. Whether we’re helping deploy a full document management solution, scan a document back file, convert a historical microfilm collection or install a simple paper scanner our goal is to make the process simple, straight forward and understandable.

Some of the steps we take include:

  • Helping prepare the files for conversion
  • Discussing indexing and retrieval needs
  • Providing no charge samples, demo systems and trial scanners
  • Provide educational resources that allow you to make informed decisions
  • Work through different options and strategies to find the best fit
  • And much more… If your organization is considering a document management solution but not sure how to begin, contact us; we’ll work with you to help develop the right solution for your application to ensure you GO PAPERLESS SEAMLESSLY.

Bottom Line Benefits

Reduce Costs and Improve Efficiency

Simply put, your business will run more efficiently, more profitably and more securely with document scanning services, workflow automation and document management software.

Save Time, Money & Space

  • Save time by locating and processing documents faster
  • Save money by streamlining business processes and reducing processing, real estate and labor costs
  • Regain space by eliminating file cabinets and storage boxes
  • Improve efficiency with immediate access to any document from your computer or mobile device

Maximize Control

  • Gain visibility into your business processes
  • Immediate access to your document-based assets including contracts and orders
  • Maximize staff efficiency and accountability

Improve Efficiency

  • Access documents on-demand from any computer or mobile device
  • Reduce cycle times with office automation
  • Share data among software applications for increased accuracy

Reduce Costs

  • Minimize real estate needs by maximizing usability of office space
  • Manage and process more documents with less people in less time
  • No capital investment required

Operate More Competitively

  • Improve market responsiveness with streamlined business processes
  • Price more competitively with reduced operating costs
  • Provide faster, more reliable customer service with immediate access to key documents

Go Green

  • Decrease your company’s carbon footprint
  • Prevent unnecessary deforestation and save trees
  • Reduce energy used to cut trees, produce, transport, copy, and store paper

Our Client, Our Success Story

 

Shell_logo.svg

SECTOR Oil & Gas
COMPANY Shell Nigeria Exploration and Production Company
PROJECT Record Digitization and Archiving
LOCATION Marina, Lagos, Nigeria
SCOPE Conversion of physical records to digital images and migration to EDMS
SUCCESS STORY The success in the conversion of the backlog of business records and migration to the EDMS solution enable our client to make better business decision by analyzing business trend through a more organized content.

NIMASA

SECTOR Governement
COMPANY Nigerian Maritime Administration and Safety Agency (NIMASA)
PROJECT Integrated Document Management System
LOCATION Apapa, Lagos, Nigeria
SCOPE Records Policy and procedure development- Records lifecycle/retention Schedule , Implementation of an Enterprise Document management solution, Records digitization of all NIMASA current and inactive records, Re-organization of the physical records and Implementation of High Density Mobile Rack .
SUCCESS STORY The Projects aimed at digitization and archiving of all official documents of the agency: We were able to successfully interface through all the department and Units in the agency head office to capture all the current and in-active records for the digitization exercise and Physical Archiving. On completion the Agency experienced huge improvement in the overall efficiency, accountability and transparency in document management from receiving to the final placement of archiving, enhancing document processes.

SECTOR Financial
COMPANY First Bank Nigeria PLC
PROJECT Digitization of Business Records
LOCATION Apapa, Lagos, Nigeria
SCOPE Document Preparation, Scanning, Indexing, OCR, Quality Control and Migration to MS SharePoint Repository
SUCCESS STORY We Implemented a workstation within First banks premise(on-site) with a slim process of prepping, scanning, indexing and migration of millions of business records to MS SharePoint. The Taxonomy adopted enabled First Bank within few clicks to easily and quickly retrieve the scanned fully OCR scanned images.

SECTOR Oil & Gas
COMPANY ZBJVL
PROJECT EDMS for the Total OML 54 Upgrade Phase 1 – O.U.R Gas Pipeline Project.
LOCATION Port Harcourt, Nigeria
SCOPE On-Site Electronic Document Management Solution to house all the project documentation.
SUCCESS STORY The solution created a portal interface where all the subcontractors, suppliers and vendors could collaborate across several location on document/procedure development through different revisions, housing all the procedures generated within the lifespan of the project tracking it through each of the revisions from IFA, IFR,IFC to As-Built. Integrated a custom tool for the document controller that maps the document listing in the MDR to the actual location in the EDMS repository, which enhances swift document access for greater productivity.

SECTOR Financial
COMPANY Access Bank Plc
PROJECT Digitization of Business Records
LOCATION Lagos, Nigeria
SCOPE Configure the Record Center on SharePoint, Document Preparation , Scanning, Indexing, OCR, Quality Control and Migration to MS SharePoint Repository.
SUCCESS STORY We Implemented a workstation within Access banks premise(on-site) with a slim process of prepping, scanning, indexing and migration of millions of business records to MS SharePoint. The Taxonomy adopted enabled the Bank within few clicks to easily and quickly retrieve the scanned fully OCR scanned images.
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